The most important thing to remember is that no two events are the same – just like snowflakes. Not sure how to plan an event, or even where to start? Maybe you were recently assigned an event to plan by your manager or you’re just starting out in the field, either way, there are a few basics for how to plan an event. Read Virtual Event Planning Checklist for more on virtual event planning. With virtual event tech, you can plan smarter. Will this content translate well to a virtual setting? Are my speakers prepared to speak virtually? How will I provide my sponsors the same value as they would receive at my in-person event? How long should my sessions last? And finally, what technology should we use to support this event? Planning a virtual event is made easier with technology, or the use of a virtual event platform such as the Virtual Attendee Hub. There are so many factors to consider when planning a virtual event. In recent months, we've had to adjust event programs to incorporate these new event types, adding on a learning curve for planners as they get a feel for virtual event planning.
Planning a virtual event takes as much time and dedication as an in-person or hybrid event. Whether the events are internal or external, large or small, they all have to be planned. What do all of these titles have in common? The individuals have some hand in planning an event. People tend to call event planning by many different names. Some event planners are called administrative assistants, some are called event coordinators, and others are called event managers. Event planning encompasses tasks at all stages of the event cycle, like event marketing, event sponsors, venue sourcing, event branding, building an event website, and more. It takes a great deal of time and effort to manage an event and involves communication with multiple teams and vendors. They can be in-person, virtual, webinar or hybrid. That event can range in size, complexity, and purpose. It is the process of planning all the details and logistics of an event. In this guide, we talk through a basic event planning template, what it means to be a planner, and how event management software can simplify your processes.
What is event planning? How do you do it? What tools should you use to make your life easier?
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